CONTACT US

8580 No.5 Road
Richmond, B.C
Canada, V6Y 2V4

T: (604) 274 - 7861
F: (604) 274 - 7862
E: info@azia.ca

PRIVACY POLICY

WHEN PERMITTED BY LAW

The school is legally permitted to disclose some personal information in situations such as an investigation of illegal activities, reasonable methods to collect overdue accounts, a medical emergency or suspicion of illegal activities, etc. Only pertinent information is disclosed. The school does not sell, lease or trade information about you to other parties.

OUTSIDE SERVICE SUPPLIERS

At Az-Zahraa Islamic Academy the school sometimes contacts outside organizations to perform specialized services such as printing, student assessments, market research or data processing. Suppliers of specialized services are given only the information necessary to perform those services, and Az-Zahraa Islamic Academy takes appropriate steps to ensure that such information is securely transferred and stored and is used only to fulfill the purposes for which it was disclosed to the service provider.

RESTRICTING SHARING INFORMATION

If you choose to limit the sharing of your personal information, please contact the school office and submit a written letter specifying which items of personal information you wish to limit, and to whom you wish these items to be restricted. Please remember that certain agencies, by law, have access to certain types of personal information.

HOW LONG IS PERSONAL INFORMATION RETAINED?

Personal information will only be retained for the period of time required to fulfill the purpose for which it was collected. Once the personal information is no longer required to be retained to fulfill the purposes for which it was collected and is no longer required or permitted to be retained for legal or business purposes, it will be destroyed or made anonymous.

Principle 6 – Accuracy

Az-Zahraa Islamic Academy will take appropriate steps to ensure that personal information collected is as accurate and complete as is reasonably required in connection with the purposes for which it was collected, used or disclosed.

HOW MAY I UPDATE OUTDATED OR INCORRECT INFORMATION?

An individual may, upon written request to Az-Zahraa Islamic Academy request that Az-Zahraa Islamic Academy correct an error or omission in any personal information that is under Az-Zahraa Islamic Academy’s control and Az-Zahraa Islamic Academy will, as appropriate, amend the information as requested and send the corrected personal information to each third party to which it has disclosed the information during the preceding year.

Principle 7 – Safeguarding Personal Information

Az-Zahraa Islamic Academy will protect personal information by security safeguards that are appropriate to the sensitivity level of the information.

THE SCHOOL’S EMPLOYEES

In the course of daily operations, access to personal information is restricted to authorized employees who have a legitimate reason for accessing it. For example, teachers will have access to personal information about students but not your account with the school.

Employees are appropriately educated about the importance of privacy and they are required to follow the school’s policies and procedures regarding handling of personal information.

STUDENT FILES

Student files are stored in secured filing cabinets. Access is restricted to only those employees (teachers, teacher-aides, secretaries, etc.) who, by nature of their work, are required to see them.

ELECTRONIC SECURITY

The school manages electronic files appropriately with passwords and security measures that limit access by unauthorized personnel. The school’s security practices are reviewed periodically to ensure that the privacy of personal information is not compromised.

Principle 8 – Openness

Az-Zahraa Islamic Academy will make information available to individuals concerning the policies and practices that apply to the management of personal information. Individuals may direct any questions or enquiries with respect to the school’s privacy policies or practices to the Privacy Officer.

Principle 9 – Individual Access

Az-Zahraa Islamic Academy will inform an individual, upon the individual’s request, of the existence, use and disclosure of the individual’s personal information, and shall give the individual access to it in accordance with the law.

HOW MAY I ACCESS MY PERSONAL INFORMATION?

Individuals may access and verify any personal information with appropriate notice so that the office is able to supply the information required. Most of this information is available in the registration forms and other forms that you filled out.

PARENT ACCESS TO STUDENT PERSONAL INFORMATION

A parent may access and verify school records of the student, with appropriate notice during normal school hours. In situations of family breakdown, the school will grant access to records of students in accordance with the law.

Principle 10 – Complaint Process

Individuals may question compliance with the above principles.

QUESTIONS, CONCERNS AND COMPLAINTS

Questions, concerns, and complaints about privacy, confidentiality and personal information handling policies and practices of the school should be directed to the school’s Privacy Officer by calling the school office. If necessary, individuals will be referred to use the school’s complaint procedure and appeals policies.